Topic of the week: Evernote

Evernote is a cross-platform, freemium app designed for note taking, organizing, and archiving. The app allows users to create a “note” which can be a piece of formatted text, a full webpage or webpage excerpt, a photograph, a voice memo, or a handwritten “ink” note. Notes can also have file attachments. Notebooks can be added to a stack while notes can be sorted into a notebook, tagged, annotated, edited, given comments, searched, and exported as part of a notebook.”–Wikipedia

Evernote‘s tagline: Bring your life’s work together in one digital workspace.

So all y’all know I’m a bit of a geek. I am an artist/accountant and really enjoy them both (although, yea, art rules). Organization is key to my ability to juggle two full time careers. So let me share my love for Evernote. I use it for ever’thang, ever’ little thang, that could possible be stored in the cloud and is relevant to my current life.

I actually have two Evernote accounts. One my husband and I use strictly for our video production business for tracking and crewing jobs, and making pertinent lists and information available to me no matter where I be. The other is my Art/Personal account. I use the Premium version of each account because I want the option to search .pdf files and handwritten notes, and to access my information offline. I started using the free version and after I made the determination that Evernote was indeed awesome, I switched to Premium.

Let me give you an example of how I use it for my studio organization. Recently I created a template for keeping track of my inventory. I used this great resource from gyst-ink.com for suggested categories of inventory tracking and tweaked them to meet my personal needs. In Evernote, the template created is a Note called Inventory Template that I keep in my Notebook labeled Inventory. Every time I add a new painting to my inventory, I merely copy my template, rename and fill in the information for that piece then add a photo of the painting. I can easily search my inventory using tags. Everything available for sale will have an ‘available’ tag. AND I can access and update the information from my phone, ipad or computer.

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In preparation for a show or exhibit, I create notebook with the name of the show and add all pertinent emails, contracts and logistics as them come in. Everything about that particular show is in one place that I can access no matter where I am located or what device I am using.

When I travel, I send all the info for that trip to the Notebook labeled whatever exotic place I’m going to next including airfare, car rental, and lodging info.

travel

 

Besides creating Notes in Evernote, emails can be forwarded into specific Notebooks creating a new Note. Web pages can be clipped into specific Notebooks also creating a Note. I also use the Scannable app by Evernote to quickly capture documents, receipts, business cards, and handwritten notes from my phone and add them to specific Notebooks.

When creating a Note in Evernote, I appreciate the toolbar that gives me options to make lists, add attachments, etc.

tool bar

 

My favorite geeky thing to do is make lists with the check box, because I get this little thrill out of checking the box.

grocery list

I really want to check off that bacon box today.

If Evernote sounds like a tool you could use, I suggest you dive in with the free version and use it for ever’thang. There is a general consensus among users that if you don’t dive in and fully immerse, you will not ‘get’ how awesome it is and will eventually chuck it. Give it some time to morph. Find out how it works best for you. Tweak, and then settle in and enjoy. Lots of tips and how to’s are available on the Evernote Blog. Go, be organized, and prosper.

 

 

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